Privacy Policy

Last updated: November 2025

1. Who We Are

Deeside Yoga Institute (“we”, “us”, “our”) is operated by Gemma Maryan and provides professional yoga education through online, in-person, and hybrid training programmes.

We are committed to protecting your personal data and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

During the ongoing transition from Gem Maryan Yoga, some services, communications, or payment references may still use the previous business name.

2. What Information We Collect

We may collect and process the following information:

  • Contact Information
  • Name, email address, phone number, billing address.
  • Booking and Course Information
  • Details of courses or trainings you enrol in, attendance records, assignment submissions, and related communications.
  • Health Information (Special Category Data)
  • Only where you choose to provide it and where relevant for safe participation in movement-based sessions.
  • Payment Information
  • Payments are processed securely via third-party providers. We do not store card details.
  • Technical and Website Data
  • IP address, browser type, usage data, and cookies for analytics and website functionality.

3. How We Use Your Information

We use your data to:

  • Confirm and manage bookings
  • Deliver training programmes and provide course access
  • Communicate essential updates, access links, and course information
  • Maintain professional records where required
  • Process payments and issue invoices
  • Send newsletters or marketing communications where you have opted in
  • We do not sell or share your personal information for marketing by third parties.

4. Recording of Live Training Sessions

Live online training sessions may be recorded for educational purposes.

By enrolling in a Training, you acknowledge and agree that:

  • Live lectures, discussions, and practical sessions may be recorded.
  • Recordings may be made available to future and current cohorts.
  • Recordings may also be reused, edited, or incorporated into future cohorts of the same Training programme.
  • Where possible, recordings will focus on the teaching content. Participants may choose to:
  • Keep cameras off where appropriate
  • Use display names rather than full names
  • If you do not wish to appear in a recording, you must notify us in writing before the session at deesideyogainstitute@gmail.com
  • Recordings remain the intellectual property of Deeside Yoga Institute and are stored securely within the learning platform.

5. Lawful Basis for Processing

Under UK GDPR, we process personal data on the following lawful bases:

  • Contract – to provide the Training you have booked.
  • Consent – for marketing communications, and where you voluntarily provide health information.
  • Legitimate Interest – for administrative purposes and service improvement.
  • Legal Obligation – where required for insurance or regulatory compliance.

6. Data Storage and Security

Your data is stored securely.

  • Digital records are password-protected.
  • Learning platform access is secured via individual login.
  • Paper records, when used, are stored securely.
  • Health-related information is accessed only by Gemma Maryan unless legally required otherwise.
  • We take reasonable steps to protect data from unauthorised access or disclosure.

7. Data Retention

We retain data only for as long as necessary.

  • Training and client records may be retained for up to 7 years for insurance and professional compliance.
  • Marketing data is retained until you unsubscribe.
  • Platform accounts may remain active according to course access terms.

8. Third-Party Services

We use reputable, GDPR-compliant third-party providers including, but not limited to:

  • Stripe and PayPal (payment processing)
  • Squarespace (website hosting)
  • Teachable or similar learning platforms (course delivery)
  • Google Workspace (email and document storage)
  • Substack (newsletter delivery, where applicable)

These providers process data according to their own privacy policies.

9. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion where applicable
  • Withdraw marketing consent at any time
  • Restrict or object to certain processing

To exercise any of these rights, email: deesideyogainstitute@gmail.com

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO):

www.ico.org.uk

10. Contact

Gemma Maryan

Course Director & Lead Trainer Deeside Yoga Institute

Email: info@gemmaryan.co.uk / deesideyogainstitute@gmail.com

Website: www.deesideyogainstitute.com